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Office Assistant Job Career
at Akcros Chemicals Ltd in United Kingdom
Post Title: Office Assistant
Vacancy number: VN-UK-08-2011
Contract Type: Fixed Term
Duration: Three years
Application Fee: Free ( Employer already cleared bills)
Location: Applicant Must be willing to travel Overseas e.g UK
Deadline for application: 2011
Akcros Chemicals Ltd seeks the services of an Office Assistant who, under the direct supervision of the Administrative/Human Resources Assistant, will provide general office support to the operations of the field office in order to contribute to office efficiency and smooth operations.
The successful candidate will be expected to carry out the following duties:
1. Carry out the physical verification of Non-Expendable Inventory (NEP) management. Physically receive and issue out NEP items, monitor and regulate the physical movement and location of all fixed assets, as well as sort and arrange the fixed assets in readiness for approved disposal action. Work with the Administrative/Human Resources Assistant, to ensure correct physical labeling and coding of all NEP items and assist the Administrative/Human Resources Assistant in carrying out annual physical verification of fixed assets.
2. Keep physical custody of the administrative stocks (stationery and office supplies). Receive stocks into the Admin. Stores and fuel dump and issue out to requesting units/staff upon approval. Maintain Bin Cards and other relevant documents. In a timely and regular manner, inform the Administrative/Human Resources Assistant on office supply replenishment needs. Assist in carrying out quarterly physical count of the store.
3. Assist in filing and shelving of documents in the Operations section (Finance, Admin and HR) to ensure efficient and accurate record keeping.
4. Receive requests for stationery and office supplies from different units and ensure accurate issuance as approved by supervisor. Maintain, prepare and submit monthly report to Supervisor.
5. Carry out reproduction, scanning and binding of office documents and arrange for reproduction of documents outside the office when required. Maintain the daily photocopying register, photocopier log and ensure follow up for regular maintenance and repairs of photocopier for optimal functionality.
6. Dispatch and collect mails to and from the post office. Maintain register of mails dispatched through the post office.
7. Assist in making payments for utilities to various service providers (electricity, telephone etc) and filing of receipts. Assist in regular inspection of office premises and facilities and reporting faults to the Admin/HR Asst for action.
Minimum Qualification & Competencies:
Completion of Secondary education. University or polytechnic-level Diploma in Business Administration, Management or related field preferable.
Two years progressive experience in administrative or office support. Experience in stock taking and recording an asset.
Fluency in English language is required. Knowledge of another ASIA language, an asset. Knowledge of local working language(s) of the duty station is desirable.
Communication, Working with People, Drive for result and Ability to maintain confidentiality, Analyzing, Learning and Researching, Planning and Organizing, Following instructions and Procedures.
Basic computer literacy with knowledge of word and excel.
How to Apply
If you are interested in the position and meet the requirements, please forward your application in a sealed envelope marked ‘confidential’ quoting the vacancy number addressed to:
The Human Resources Manager,
Akros Chemicals Limited
Lankro Way,
P O Box 1 Eccles,
Manchester, Lancashire,
M30 0BH, United Kingdom.
OR
Simply email your CV to recruitment@akcroschemicals.com
Vacancy number: VN-UK-08-2011
Contract Type: Fixed Term
Duration: Three years
Application Fee: Free ( Employer already cleared bills)
Location: Applicant Must be willing to travel Overseas e.g UK
Deadline for application: 2011
Akcros Chemicals Ltd seeks the services of an Office Assistant who, under the direct supervision of the Administrative/Human Resources Assistant, will provide general office support to the operations of the field office in order to contribute to office efficiency and smooth operations.
The successful candidate will be expected to carry out the following duties:
1. Carry out the physical verification of Non-Expendable Inventory (NEP) management. Physically receive and issue out NEP items, monitor and regulate the physical movement and location of all fixed assets, as well as sort and arrange the fixed assets in readiness for approved disposal action. Work with the Administrative/Human Resources Assistant, to ensure correct physical labeling and coding of all NEP items and assist the Administrative/Human Resources Assistant in carrying out annual physical verification of fixed assets.
2. Keep physical custody of the administrative stocks (stationery and office supplies). Receive stocks into the Admin. Stores and fuel dump and issue out to requesting units/staff upon approval. Maintain Bin Cards and other relevant documents. In a timely and regular manner, inform the Administrative/Human Resources Assistant on office supply replenishment needs. Assist in carrying out quarterly physical count of the store.
3. Assist in filing and shelving of documents in the Operations section (Finance, Admin and HR) to ensure efficient and accurate record keeping.
4. Receive requests for stationery and office supplies from different units and ensure accurate issuance as approved by supervisor. Maintain, prepare and submit monthly report to Supervisor.
5. Carry out reproduction, scanning and binding of office documents and arrange for reproduction of documents outside the office when required. Maintain the daily photocopying register, photocopier log and ensure follow up for regular maintenance and repairs of photocopier for optimal functionality.
6. Dispatch and collect mails to and from the post office. Maintain register of mails dispatched through the post office.
7. Assist in making payments for utilities to various service providers (electricity, telephone etc) and filing of receipts. Assist in regular inspection of office premises and facilities and reporting faults to the Admin/HR Asst for action.
Minimum Qualification & Competencies:
Completion of Secondary education. University or polytechnic-level Diploma in Business Administration, Management or related field preferable.
Two years progressive experience in administrative or office support. Experience in stock taking and recording an asset.
Fluency in English language is required. Knowledge of another ASIA language, an asset. Knowledge of local working language(s) of the duty station is desirable.
Communication, Working with People, Drive for result and Ability to maintain confidentiality, Analyzing, Learning and Researching, Planning and Organizing, Following instructions and Procedures.
Basic computer literacy with knowledge of word and excel.
How to Apply
If you are interested in the position and meet the requirements, please forward your application in a sealed envelope marked ‘confidential’ quoting the vacancy number addressed to:
The Human Resources Manager,
Akros Chemicals Limited
Lankro Way,
P O Box 1 Eccles,
Manchester, Lancashire,
M30 0BH, United Kingdom.
OR
Simply email your CV to recruitment@akcroschemicals.com
Published at 14-08-2011
Viewed: 299 times
Viewed: 299 times